PASS Chapters Update

As PASS Director of Chapters, I had my first set of meetings a few weeks ago where every Chapter Leader worldwide was invited and thought I’d write a quick post about it.

Getting up to speed in a new PASS portfolio and having something good to talk about takes time so this meeting took a lot longer to materialize than I’d originally hoped.  The primary delay was it took quite a while to get enough good content that I felt comfortable inviting 300+ chapter leaders to give an extra an hour of their lives to PASS.  Now that the initial break in time is handled and I know we’re making solid progress towards improving PASS’s support of Chapters (I’ll have stuff to talk about that matters) We’ve agreed to schedule these update meetings quarterly.  This is in addition to the update meetings we’ve already been having bi-monthly with Regional mentors and the Bi-Monthly(ish) Chapter update emails/blog posts Ive already been doing.

Global Organizations = Follow the sun = Hard

Trying to find a time (or 2) that accomidates 300 different people is extremely challenging, In the past we’ve held Regional Mentor meetings at 9AM CST and 9PM CST in an effort to allow as many RM’s as possible to participate.  We’ve had varrying degrees of success and quite a few requests to have a time that better fits those in the EMEA region.  So we decided to move the initial time of the Chapter leader meeting to 6AM CST leaving the 9PM CST meeting in place.  This seemed to work out OK but, being ready to present at 6AM local time was tougher than I expected, combine that with a PASS site that wasnt working properly and the first meeting went less than spectacularly.  In the future we’ll probably move the morning meeting back to 9AM CST and offer a third meeting option in the middle of the day that better supports those in EMEA.  The meetings are recorded and posted online for all to chapter leaders so theres always that option as well.  Im open to other ideas about timings of these meetings so If your a RM or a Chapter leader and have an opinion feel free to contact me to share it.

Chapter Leader Resources

Karla (Blog|Twitter) has been working incredibly hard to update the Chapter Leaders resources page.  She has made many updates and changes to this Chapter leader only page, one of the largest changes mentioned is related to the new process that book publishers are asking PASS Chapters to use.  Im optimistic that the new process will help Chapters get a better selection of books in a shorter amount of time.  Karla also added a new Chapter logo  as a resource on this page.

Chapter Tools Project

A good portion of time was spent going over the changes in tools that have been rolled out for chapters.

The aim of this project is for PASS to provide effective tools to minimize the marketing work Chapter Leaders have to perform and increase reliability of records all while creating a one-stop shop of resources to efficiently promote and run a PASS Chapter.

To date, weve completed updates to the chapter newsletter emailer, created a chapter dashboard and created an events framework for chapters to use in displaying their meetings.  The events framework is the latest update, it is currently used on the chapters portal, and although its currently a v1 release it handles many things chapter leaders let us know they wanted like Auto archiving of meeting details, Auto populating Speaker info, timezone display differences, uploads and more.  There are several other hooks planned in the future for this events framework but this should provide a good starting infrastructure as we build more on to it.

Community Meetings at the Summit

Also covered were the community meetings at the summit.  If you’re a PASS community leader one or more of these is likely for you!

VIRTUAL CHAPTER LEADERS

Tuesday, November 6

8:00 am – 9:00 am

Led by Denise McInerney

SQLSATURDAY LEADERS

Tuesday, November 6

9:30 am – 12: 30 pm

Led by Kendal Van Dyke

REGIONAL MENTORS

Tuesday, November 6

1:00 pm – 2:00 pm

Led by Allen Kinsel

CHAPTER LEADERS

Tuesday, November 6

2:00 pm – 5:00 pm

Led by Allen Kinsel and Regional Mentors